Finance Assistant

Kids FIRST is looking for a Finance Assistant to join our incredible team! Recently named one of Oregon's top 100 nonprofits to work for by Oregon Business, Kids FIRST is both a fun and rewarding place to work. An Accredited Children's Advocacy Center, Kids FIRST provides comprehensive intervention and treatment services to child victims of abuse and their non-offending family members.

POSITION OVERVIEW

This position supports administrative and accounting functions within the Finance Department including accounts payable, payroll, medical billing, and other administrative support. Kids FIRST Finance Assistant is accountable to HIPAA Standards (or more stringent standards set forth by state law or as developed by Kids FIRST) for client privacy and confidentiality. All Kids FIRST employees are mandatory reporters of child abuse and neglect. This position may be filled at full or part-time, depending on the needs of the final candidate. This position is hourly, non-exempt.

JOB RESPONSIBILITIES

Include, but are not limited to:

Bookkeeping and Grant/Fund Reporting (50%)

• Process and maintain all components of accounts payable (including petty cash) and prepare checks on a weekly basis utilizing QuickBooks accounting software.
• Process monthly, quarterly, and annual fiscal closeouts.
• Allocate direct costs by project and function. Make appropriate journal entries as needed.
• Maintain separate grant budgets, expenditures, and quarterly financial reports.
• Process accounts receivables for medical billing, grant payments, donations, and pledges on a weekly basis.
• Input, retrieve, and maintain data within multiple databases.
• Maintain relevant procedure manuals.
• Responsible for the maintenance of accounting files, folders, and forms. Other special projects as assigned.
• Work requires significant autonomy, ability to meet or exceed deadlines, balance numerous projects, willingness to work a flexible schedule when needed.

Medical Billing (30%)

• Primary staff member to process all insurance billing claims with private and Medicaid carriers, Crimes Victims Compensation claims, DHS claims and court restitution claims.

• Maintain patient billing records and diagnosis codes, submit and reconcile claims payments.
• Communicate with insurance carriers when claims are declined and problem solves any issues related to billing for medical evaluations.

Payroll and Benefits (10%)

• Maintain, process, and reconcile payroll including tracking changes to employee benefits.
• Monitor staff PTO accrual and communicate with Directors on a quarterly basis to ensure employees are compliant with policies.
• Answer questions and communicate any payroll changes or policy updates with staff.

Administrative Tasks (10%)

• Assist the Executive Team as needed with administrative projects, phone answering, file making, booking travel, catering, errand running, etc.

REQUIRED QUALIFICATIONS:

• Bachelor's degree or higher in a related field and 3 years accounting experience. A combination of relevant education and experience may be qualifying.
• Proficiency with QuickBooks accounting software, Microsoft Office specifically Excel, and ability to learn other data management systems.
• Must successfully pass a thorough criminal background check, sex offender registry check as well as a DHS child welfare history check.

PREFERRED QUALIFICATIONS:

• Medical billing experience
• Experience using electronic health record systems for medical claims submissions is preferred.
• Experience with fund accounting or job costing; grant budget management is desirable.
• Knowledge and ability to prepare and analyze financial reports.
• Excellent oral and written communication skills and ability to write professional business reports and generate forms.
• Experience with human resource duties and project leadership.
• Experience with Quickbooks payroll.
• Proven ability to work in a team and build working partnerships.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand; walk; reach with hands and arms. The employee is occasionally required to sit and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 15 pounds.

WORK ENVIRONMENT

This position is based in an office setting and may require travel and occasional work from other sites.

Incomplete applications will not be considered.

Kids FIRST is an equal opportunity employer committed to respectful, quality care to children and their non-offending family members from diverse racial, ethnic, religious, and non-traditional family forms. Under the provisions of the Immigration and Reform Act of 1986, the candidate will be required to provide evidence of identity and eligibility for employment.

Current Openings for Finance Assistant Jobs at Kids FIRST